Expense Management System

Sophisticated crew and office staff expense management that's fully integrated into your scheduling and accounting systems.

Available for your iPhone or Android device

How it works

Crew members and office staff love Portside Expense Management

Crew and office staff love the simplicity of Portside Expense Management System. Whether you are filing expenses manually, or use a commercial expense management system like Concur, considering upgrading to Portside.

Apps for iOS & Android
Auto receipt scanning
Integrated into your scheduling and accounting systems
Streamlined & quick payment processing

Your accounting team will save time. Guaranteed.

Our Expense Management System was built for private aviation. We understand how you need to capture expenses for Part 91 vs Part 135 operations, what data you need for internal and owner reporting, and understand the complexities of using multiple corporate & fuel cards. Our Expense Management System can be easily configured to meet your unique needs, and is guaranteed to save your team a lot of time.

How it works

Crew members take a picture or enter a receipt

Expenses can be linked to an account, aircraft or trip

Accounting team reviews & approves expenses

Expenses come in to finance in real-time. There is no need to wait for crew members to submit a report. Multi-level approval can be setup.

Get reimbursed quickly

Accurate expense entries mean quicker reimbursement for crew & employees and easier monthly billing cycle for the management company

Corporate card & fuel reconciliation

Are you using multiple corporate cards? Perhaps a few fuel & FBO cards? Our industry leading reconciliation engine will help you link expenses to aircraft and trips and make sure that every expense was correctly captured and invoiced to the customer.

Capturing fuel pricing

Fuel price is one of the largest expenses for a typical flight department. We enable your crew to capture not just the total purchase price, but price per quantity, making reconciliation much easier.

Integrations

Portside supports customers on multiple scheduling, accounting, maintenance and expense management systems. If you do not see your system listed below, please reach out - we may already be integrated to it, and if not, can probably add an integration in a few weeks.