Expense Management System
Sophisticated crew and office staff expense management that's fully integrated into your scheduling and
accounting systems.
Available for your iPhone or
Android device

Crew members and office staff love Portside Expense Management
Crew and office staff love the simplicity of Portside Expense Management System. Whether you are filing
expenses manually, or use a commercial expense management system like Concur, considering upgrading to
Portside.
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Apps for iOS & Android
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Auto receipt scanning
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Integrated into your scheduling and accounting systems
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Streamlined & quick payment processing
Your accounting team will save time. Guaranteed.
Our Expense Management System was built for private aviation. We understand how you need to capture
expenses for Part 91 vs Part 135 operations, what data you need for internal and owner reporting, and
understand the complexities of using multiple corporate & fuel cards. Our Expense Management System can be
easily configured to meet your unique needs, and is guaranteed to save your team a lot of time.
How it works
Crew members take a picture or enter a receipt

Expenses can be linked to an account, aircraft or trip
Accounting team reviews & approves expenses
Expenses come in to finance in real-time. There is no need to wait for crew members
to submit a report. Multi-level approval can be setup.
Get reimbursed quickly
Accurate expense entries mean quicker reimbursement for crew & employees and easier
monthly billing cycle for the management company
Corporate card & fuel reconciliation
Are you using multiple corporate cards? Perhaps a few fuel & FBO cards? Our industry leading
reconciliation engine will help you link expenses to aircraft and trips and make sure that every expense was
correctly captured and invoiced to the customer.
Capturing fuel pricing
Fuel price is one of the largest expenses for a typical flight department. We enable your crew to capture
not just the total purchase price, but price per quantity, making reconciliation much easier.
Integrations
Portside supports customers on multiple scheduling, accounting, maintenance and expense management systems. If you do not see your system listed below, please reach out - we may already be integrated to it, and if not, can probably add an integration in a few weeks.
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Custom systems used in the US, Europe and LATAM
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Custom systems used in the US, Europe and LATAM
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Custom systems used in the US, Europe and LATAM
Portside Expense Management System
Contact us to learn more or schedule a demo
We work with operators of every size around the world, and would be happy to
learn more about your operation & discuss how we could help.
Contact Us
Some of Our Customers
Portside supports customers in over 25 countries.